If the student chooses to challenge the decision of the faculty member, he or she must notify the Academic Dean in writing within five business days of receiving the decision of the course instructor. At this time, the student may also submit a written summary of why he/she disagrees with the faculty member’s decision. The Academic Dean will then notify the Committee on Academic Integrity. All materials supporting the decision of the faculty member and the student’s case will be received in the Dean’s Office and forwarded onto the Committee on Academic Integrity. In addition, if the student has been found guilty of other violations of academic integrity, these documents will also be given to the Committee on Academic Integrity. They may choose to use documentation of other incidents of academic misconduct to their deliberations but they are not required to do so.
The committee on Academic Integrity is voted on by the faculty and consists of two faculty members from the Divisions excluding the instructor of the course where the alleged incident occurred. The Committee is chaired by one of the Divisions Chair. The Committee on Academic Integrity has the option to interview both the faculty member and the student as well as to call witnesses. The Committee has ten business days to deliberate and render their written decision. If the Committee on Academic Integrity finds that no violation has occurred then all records of the incident are expunged from the file of the student. If the Committee finds that the student was in violation of Rosemont’s policy on academic integrity it can support the faculty member’s decision to assign either zero points to the assignment of a grade of “F” in the course. It can impose lesser penalty, requiring the faculty member to grade the assignment with grade penalty, or can recommend a stronger penalty that is imposed by the faculty member, including dismissal from the Undergraduate College. The latter action is generally reserved for severe breaches of integrity of in cases where the student has already been found guilty of other violations of the policy on Academic Integrity.
If the decision of the Committee on Academic Integrity is not acceptable to the student or the faculty member, either party may appeal to the Academic Dean within five business days of receiving the finding of the Committee. The Academic Dean has five business days to render a decision. The decision of the Dean is final and cannot be appealed.
Appeal Process: Grades
Grade Appeal Policy
Students are advised that grade appeals based on the quality of the work are tough to substantiate. In addition to grades on papers, tests and quizzes, faculty may also factor attendance and class participation into grades. It is important, that the student wishing to appeal a grade have as much supporting evidence to present as possible.
Informal Grade Appeal Process
Students who did not get the grade they were expecting for a class should first calculate his/her grade based on the formula published in the course syllabi. If a discrepancy arises the student should make an appointment to meet with the instructor within ten (working) days of the start of the next semester. This is within the first two weeks of the spring semester for grades issued in the fall, and within two weeks of the start of the fall semester for grades issued in the spring. If a student is appealing a grade issued for a half-semester course meeting in the first half of the semester, the appeal must take place within ten days of receiving the course grade.
After meeting with the student, if the instructor agrees that the grade was calculated incorrectly, a Change of Grade form should be filed by the faculty member with the Registrar’s Office. If there is no discrepancy the faculty member should explain to the student why the grade issued is correct.
If a resolution cannot be reached, the appeal moves into the formal appeal process. If a student requests a review of a grade issued by an adjunct instructor who is not teaching the next semester at the College the review will be led by the Discipline Coordinator or the Division Chair.
Formal Grade Appeal Process
A good faith effort to resolve any academic grievance between a student and faculty member must precede any formal action. Students’ appeals of grades of D+, D, D-, or F that cannot be resolved informally proceed directly to the formal appeal process. Students who wish to appeal a grade of C or higher must first present their case to the Academic Standards Committee.
To Appeal Grades of C or Higher
Students wishing to appeal a grade of C or higher that could not be resolved informally with the course instructor, must first submit their case in writing to the Academic Standards Committee within three weeks (15 working days) of the start of the semester after the semester in which they received the contested grade. The student’s request must contain a signed letter stating why they are appealing the grade along with all supporting materials. The Committee will contact the course instructor and ask for supporting materials the faculty member wishes to present. If the Committee decides the case has merit, the grade appeal will precede through the formal appeal process. If the committee decides the case does not have merit the appeal cannot precede. The decision of the Committee is final. The Committee will not comment on the appeal so as not to prejudice further actions. If a member of Academic Standards in involved in the grade appeal he/she must recuse themselves from participating in the Committee’s decision. Appeal requests that are submitted to the Committee after the third week of the semester will not be considered.
To begin the formal appeal process, the student must submit a signed letter to the faculty member with a copy to the Academic Dean of the Undergraduate College within three weeks (15 working days) of the start of the semester after the semester in which the student received the contested grade stating why they wish to appeal the grade. The exception to this is for those appeals that must first be presented to Academic Standards. The student should submit all supporting materials to the Office of the Academic Dean. The Dean will ask the course instructor for all materials they have that document how the grade was calculated.
The Academic Dean will charge the respective Division Chair with reviewing all materials submitted and making a recommendation on the appeal within two weeks of receiving the appeal. If the decision of the Division Chair is not acceptable to either the student or the course instructor, they should contact the Academic Dean and request that the Committee of Division Chairs review the case. The Division Chairs can ask for materials other than those initially submitted by either the student or the faculty member if they believe they are necessary to a fair decision. They are also encouraged to meet with the student and faculty member. The decisions of the Chairs will be stated in writing, addressed to the student and a copy sent to the course instructor. If the decision of the Division Chairs is not acceptable to either the student or the course instructor, they may request that the Academic Dean review all materials and render a decision. The decision of the Dean is final and binding; there is no further appeal at this point.
If the course instructor is the Division Chair, the Dean will consult with the student and the course instructor to determine who the Dean will appoint to replace the Chair.
The right to proceed at each step or to stop this process is the prerogative of the student. If the student withdraws the grievance, all records pertaining to the case will be expunged.
If at any point in this process the student is uncertain how to move this case forward, the student is advised to consult with his/her academic mentor.